Apollo meeting management for councils and boardsSmarter meetings. Stronger outcomes.

Plan, organise and manage meetings with ease, from building agendas to assigning actions, in one central place.

Request a demo Explore the features

This is Apollo. Click anything to explore.

The Apollo home screen. A greeting sits above a Search for anything in Apollo box and three quick actions: Create New Meeting, Published Minutes and Create Agenda Item. Below, My Tasks lists items such as Approve Community Event Requests with the meeting date, meeting name, associated item and due date, with My Approvals and status filters for Overdue, In progress and Not started.
Apollo home screen. Demonstration data.

Trusted by clients

Councils, utilities and resources companies across Western Australia work with Monarch360.

  • City of Perth
  • Shire of West Arthur
  • Shire of Meekatharra
  • Shire of Goomalling
  • Shire of Donnybrook Balingup
  • Busselton Water
  • Mineral Resources
  • South32
  • Shire of Kojonup
20+years in operation
100+business processes automated
1,453support hours
120+active users

More about Apollo

Governance, without the chase.

Apollo is a purpose-built platform for local governments, councils and enterprise boards. From structured agendas to secure distribution, it brings clarity, control and professionalism to every stage of the meeting lifecycle.

  • Tailored templates that standardise documentation.
  • Role-based access for structured collaboration.
  • Built-in compliance controls that support policy adherence.
  • Flexible member configuration for every level of governance.

How it works

Five stages. Always in view.

Every meeting moves through the same five stages, and Apollo shows exactly where it is and what comes next.

  1. Prepare agendaBuild the agenda from your meeting type's sections and items.
  2. Publish agendaApprove and distribute the agenda bundle, with late items when needed.
  3. Prepare minutesSet up the minutes from the published agenda.
  4. Conduct meetingRun the meeting and record outcomes against each item.
  5. Publish minutesConfirm, approve and publish the minutes bundle.
An Apollo meeting overview for an Ordinary Council Meeting on 8 October 2026 in Council Chambers. A progress bar shows step 4 of 5 complete, next up Publish Minutes. Below are the meeting type, presiding member, organiser and CEO; four approved document bundles for agenda, minutes, late agenda and attachments; six invited attendees; and 20 agenda items with filters for Needs approval, Late, Confidential and Mine.
Meeting overview: stage, bundles, attendees and items in one place. Demonstration data.

Why Apollo

From agenda to action.

Modern tools for structured meetings, informed decisions and clear follow-through.

Agendas built from templates.

Build consistent meeting types with predefined structures, agenda sections and document bundles, then reuse them across recurring meetings. Create an agenda item straight from the home screen.

Apollo quick actions: Create New Meeting, Published Minutes and Create Agenda Item.
The Apollo items list header showing 20 items with status counts and filters for All, Needs approval, Late, Confidential and Mine.

Bundles that circulate themselves.

Generate agenda, minutes, late agenda and attachment bundles, including confidential versions, and see the approval status of each one before it goes out.

Four Apollo document bundles, Agenda Bundle, Minutes Bundle, Late Agenda Bundle and Attachment Bundle, each marked Approved.

Approvals, built in.

Agenda items and bundles go through approval inside Apollo. Approvers work from their queue, authors follow their submissions, and every outcome is kept with its history.

The Apollo Approvals Dashboard listing approved agenda items and bundles with the meeting name, meeting date, author, approver, status and outcome, with tabs for My Approvals, My Submissions and All Approvals, and an Export to Excel button.
Approvals dashboard. Demonstration data.

Every decision, on the record.

Resolutions are captured with an ID, meeting, associated item, author and outcome, including the vote, and stay searchable long after the meeting.

The Apollo Decisions Dashboard listing resolutions with IDs such as OCM-2026-036, the meeting type, meeting date, associated items, author and outcome, for example Carried 4/1, Lost 2/3 and Carried by absolute majority 5/0.
Decisions dashboard. Demonstration data.

Actions that get done.

Actions from resolutions become tasks with an owner, priority, status and due date. Notify owners about overdue tasks, or generate an actions report for the next meeting.

The Apollo Task Dashboard listing tasks with meeting name, meeting date, resolution ID, associated item, assignee, priority, status and due date, with Notify Overdue Task, Generate Actions Report and Export buttons.
Task dashboard. Demonstration data.

The whole year, at a glance.

The meetings dashboard lists every meeting in the financial year, with its agenda, minutes and other documents one click away and the stage it has reached.

The Apollo Meetings Dashboard for financial year 2026 to 2027, listing meetings by date and type with links to the agenda, minutes, late agenda and attachments, and each meeting status such as Conduct Meeting or Publish Minutes.
Meetings dashboard. Demonstration data.
See every feature in detail

Built for public governance

Easy from day one.

Apollo is purpose-built for councils, boards and public organisations, with the structure, transparency and compliance features they rely on.

No training required
A modern interface that is intuitive from day one. Create, edit and distribute meetings without technical skills or onboarding delays.
Everything in one place
Agendas, minutes, approvals and follow-ups, centralised and connected.
Built for accountability
Every decision, approval and task tracked, with audit trails, so nothing gets missed.
Confidential mode
Confidential items and bundles for secure governance.
Automated reminders
Reminders for upcoming meetings, approvals and action items keep everyone informed.
Custom implementation
Configured to match your policies, roles and workflows, without a complex setup.

Ready integration

Works with what you already use.

Apollo is integrated with Microsoft Word, with robust integration with Microsoft 365 and SharePoint, and ready integration with Monarch360's records system, Monarch EDRMS.

Monarch EDRMSElectronic document and records management for SharePoint Online and Microsoft 365. UlyssesControlled document management: reviews, approvals and the document lifecycle.

ROI calculator

What could Apollo save you?

Enter your meeting numbers, printing costs and staff time to estimate cost savings, days saved and paper saved each year. The results are a guide only, not a formal quote.

Open the ROI calculator

Request a demo

See it with your meetings.

Tell us about your organisation and we will arrange a personal demo of Apollo. Or just say G'day.

Questions, answered.

What is Apollo?

Meeting management software from Monarch360. It covers the whole meeting lifecycle: agendas built from reusable meeting types, approvals, agenda and minutes bundles, decisions, actions and search.

Who is it for?

Local governments, councils, enterprise boards and other public organisations that need structured, transparent and compliant meetings.

Does it work with Microsoft 365?

Yes. Apollo is integrated with Microsoft Word, with robust integration with Microsoft 365 and SharePoint.

Does it work with Monarch EDRMS?

Yes. Apollo has ready integration with Monarch EDRMS, Monarch360's electronic document and records management system.

See all questions and answers